Minutes of the meeting held on 05/02/2015 at 1100 hrs.
with Postal Joint Council of Action (PJCA)
The meeting was held with Postal Joint Council of Action (PJCA)
comprising NFPE and FNPO, on 05/02/2015 at 1100 hrs. in G.P. Roy Committee
Room, Dak Bhavan under the chairpersonship of Secretary (Posts). A list of
participants is enclosed.
At the outset, Director (SR) welcomed the participants and briefly
mentioned about the PJCA and their 40 point charter of demands. Thereafter
Secretary General, NFPE thanked Secretary (Posts) for holding this meeting.
With the permission of the Chair, agenda items were taken up and after
detailed deliberations on each point, following decisions were taken:
Charter of Demands Decisions taken
1. Discussions on the
recommendations of the Task
Force.
Secretary (Posts) informed that the
Government had constituted the Task
Force on “Leveraging the Post Office
Network” under the directions of
Prime Minister. The main aim was to
use the network in a better way for the
public good.
It was emphasized that the
recommendations of the Task Force
are only “recommendations” and not
decisions. Hon‟ble Prime Minister
has also directed that the
recommendations be examined
minutely.
The staff side was apprehensive that
the Task Force recommendations may
lead to corporatization and eventual
privatization as it happened in other
developed countries and opposed any
kind of structural changes in the
organization.
After detailed discussions, Secretary
(Posts) assured that before any
structural changes are contemplated in
the organization, the staff side will be
consulted.
The proposal will be referred again to
Department of Expenditure for
inclusion of GDS in the 7th CPC.
2. Inclusion of Gramin Dak Sevaks
(GDS) in the terms of reference
of 7th Central Pay Commission.
Grant of civil servant status to
GDS and grant of all benefits of
departmental employees on pro-
rata basis without any
discrimination.
3. Revision of wages of Casual, Part
time, Contingent employees
w.e.f 01.01.2006 consequent on
revision of wages of regular
employees by 6th Pay
Commission and regularization
of services.
4. Grant of merger of 100% DA
with pay w.e.f 01.01.2014 for all
purposes, including GDS.
5. Grant of 25% pay as Interim
Relief (IR) w.e.f 01.01.2014 to all
employees including GDS.
6. Scrap the New Pension Scheme
(NPS) and include all employees
recruited on or after 01.01.2004
under the old statutory pension
scheme.
7. Remove 5% condition for
compassionate appointment and
grant appointment in all
deserving cases as in the case of
railways. Remove the minimum
50 points condition for GDS
compassionate appointment.
Action by : DDG (Estt)
The orders regarding revision of
wages of casual labourers have
already been issued.
The proposal stands referred to
Department of Expenditure.
The proposal stands referred to
Department of Expenditure.
It is outside the jurisdiction of this
Department.
Compassionate appointment for
regular employees:-
Department of Posts follows the
DOP&T condition of 5% of direct
recruitment quota for compassionate
appointment.
Compassionate appointment for
GDS:-
The proposal will be sent by staff side,
which will be examined.
Action by : DDG (Estt)
8. Fill up all vacant posts in all
cadres including MMS & GDS.
(a) By direct recruitment.
(b) By holding DPC and granting
promotions.
(c) By conducting departmental
promotional examination.
9. Implement cadre restructuring in
postal, RMS, MMS and Postal
Accounts as per the proposal
signed with the JCM (DC) staff
side.
Instructions regarding filling up of
vacant posts will be reiterated to all
the Circles.
As regards MMS cadre, the revised
RRs of Manager, Sr. Manager and Sr.
Manager (NFSG) have been approved
by the DOP&T and UPSC and are
presently with Ministry of Law and
Justice for legal vetting. Once the
same are notified, the recruitment in
MMS cadre will be initiated.
The examination of proposals
regarding Cadre Restructuring will be
expedited and will be sent to DOP&T
within specified period as decided in
the JCM meeting.
10. Settle MACP related issues
(a) Promotions accrued by
passing departmental
promotional examinations
should not be counted towards
MACP. Implement Jodhpur CAT
Judgement.
(b) Bench mark should not be
made applicable to non- gazette
posts.
(c) Stepping up of pay with
junior should be allowed in
MACP also.
(d) Pay fixation on promotional
hierarchy and not grade Pay
Hon. High Court of Rajasthan at
Jodhpur had stayed the order passed
by CAT till final disposal of the
present petition. We may await the
decision of the Court.
Action by : DDG (Estt)
hierarchy.
11. Settle issues relating to
Postmaster Cadre officials.
(a) Allow to write IP and PS
Group „B‟ examinations.
(b) Relaxation in service
conditions for promotion from
one grade to another, at par with
general line promotions to
identical posts.
(a) to(c) – The proposal will be
examined.
(c) Filling up of all PS Group „B‟,
PM Grade III and Grade II posts
by eligible officials and till that
time adhoc- promotion may be
granted.
(d) Other related issues such as
filling up of 100% senior
Postmaster/Chief Postmaster
posts earmarked for PM cadre by
PM cadre officials alone and
maintenance of circle gradation
list etc.
12. Reimburse full mileage
allowance to system
Administrators and fix duty
hours and responsibilities of
SAs. Create separate cadre for
system administrators.
(d) The matter is Subjudice. Action
cannot be taken till the OA is disposed
off.
Presently in Circles, the work of
System Administrators is managed by
PA/SA. Hence, normal rules
applicable to PA/SA would apply.
The proposal regarding creation of
separate cadre for System
Administrators was discussed in the
last JCM Meeting held on 27.11.2013.
In this meeting, this item was closed
and the staff side was informed that :-
Having a separate cadre for System
Administrator will not be
advantageous for them since there
would be no channel for promotion to
the higher grade. If the System
Administrators continue in the PA
grade the channel of promotion is
available. Looking from a macro view,
it will be in the interest of System
Administrators if they continue in the
PA cadre as the educational
qualification for system administration
in any Department/Ministry will
require technical qualification and the
present System Administrators may
not possess the same.
13. Grant of cash handling
allowance to Treasures in Post
Offices at par with cashiers in
RMS & Administrative offices.
14. Counting of Special Allowance
granted to PO & RMS
Accountants for pay fixation on
promotions as the promotional
post involves higher
responsibilities.
15. Settle all issues related to IT
Modernization Project-
computerization, Core Banking
Solution, Core Insurance
Solution etc.
(a) Replace out dated computers
and peripherals with new ones.
(b) Increase network capabilities
and Bandwidth.
(c) Set right the users credentials
problems in leave arrangements
etc.
(d) Stop hasty “Go Live” of CBS,
CIS till cleansing of data pucca.
(e) Provide all assistance and
stop harassment in the
implementation of CBS & CIS.
(f) Grant enhanced financial
The proposal is under active
consideration.
Action by : DDG (Estt)
Allowance admissible to PO / RMS
Accountants is in nature of “Special
Allowance” and not “Special Pay”.
Thus, it does not qualify for being
taken into account for pay fixation.
The requirement for replacement has
been worked out and action for
procurement / approval is under
process. Other issues being addressed.
Enhancement of financial powers will
be examined.
powers to Head Postmasters.
16. Prompt and regular holding of
JCM, Departmental Council
Meeting, Periodical meeting with
Secretary Department of Posts,
Sports Board meeting and
Welfare Board meeting. Ensure
representation of recognised
Federations in Sports Board and
Welfare Board by calling for
nominations.
17. Ensure prompt and regular
holding of JCM (Regional
Council) meeting at Circle level,
Formal Four Monthly meeting
with CPMG, Bi-monthly meeting
at PMG/DPS HQ level and
monthly meetings at Divisional
level. Implement a monitoring
mechanism at Directorate level
to ensure conducting of
Circle/Divisional level meetings
at regular intervals.
18. Avoid abnormal delay in
conducting Departmental
Promotion Committees (DPC) at
all levels and grant promotion to
eligible officials.
19. Fill up all vacant posts of Chief
Postmasters General (CPMsG)
Postmaster Generals (PMsG) and
Director of Postal Services (DPS).
At present, posts are remaining
vacant for months together and
additional charge/combined
duty is ordered, which adversely
affects the efficiency of the
services and also delay in setting
staff matters.
20. Notify canteen employees New
Recruitment Rules and fill up all
Action taken.
Action taken. The instructions will
be reiterated to the defaulting
Circles.
Instructions will be reiterated. D.O.
letter will be addressed to all Heads of
Circles from Member (P) and
monitoring done.
Vacant posts are being filled up.
RRs of this cadre are under
preparation. However, the vacant
vacant posts in Departmental
Canteens/Tiffin Rooms
exempting the posts from the
purview of downsizing order
and reviewing the posts
abolished/kept vacant.
21. Introduce Medical
Reimbursement Scheme to GDS.
post can be filled up on the basis of
existing RRs. Necessary instructions
will be issued.
GDS are eligible for financial
assistance under the Circle Welfare
Fund. The proposal to increase the
limits of financial assistance will be
examined by the Welfare Board.
The proposal for introduction of GDS
Health Insurance Scheme on the lines
of Rashtriya Swaasthya Bima Yojana
(RSBY) involving a recurring cost of
Rs.7.29 crores per annum stands
referred to Ministry of Finance,
Department of Expenditure. This is
being pursued with the Ministry of
Finance.
Action by : DDG (Estt)
22. Ensure time bound and speedy
disposal of all Rule-9 cases and
Review/Revision petition cases
pending at Directorate level.
During the period between
01/04/2010 and 15/07/2014, 1656
cases have been liquidated out of 1860
cases of Rule 9 / Review/
Revision/Appeal received in the
Directorate. All the Rule 9 cases
pertaining to the years before 2013 are
being attended on priority basis and
will be disposed off within six months.
A Single Window System for receipt of
Rule 9 cases from the Circles has been
introduced at Directorate to avoid
delay in processing. Now officers in
circles are required to come personally
and submit the case at single window.
The cases which are complete are
being accepted for further processing.
Otherwise incomplete cases are
returned to the officers from circles
with the request to remove the
discrepancies. This system is helping
the officers in Vigilance Petition
Section to submit the cases to UPSC
and dispose off them at the earliest.
23. Allot sufficient funds and
sanction all pending bills.
(a) PLI/RPLI incentive bills.
(b) Medical Reimbursement Bills
(ROHSC)
(c) Tour TA Bills
(d) OTA Bills
24. Enhance overtime allowance
rates at par with Railways.
Funds have been allotted to all the
Circles and they have also been
advised to ensure that the funds are
not surrendered.
The proposal has been supported by
the Department and referred to 7th
Central Pay Commission.
Action by : DDG (Estt)
25. (a) All Circle offices/ Regional
offices/DPLI office, Kolkata
must be allowed to function as
Circle Processing Centres (CPCs)
while implementing Core
Insurance Solutions (CIS)
through McCamish for steady
growth of PLI/RPLI Business.
(b) Stop diversion of 615 posts
(576 posts of Pas from C.O.s and
39 posts of Pas from APS PLI
CELL) ordered vide Department
of Posts, Establishment Division
No. 43-47/2013-PE-II dated the
9th June, 2014.
(c) Stop harassment and
victimization of staff of Circle
Administrative offices in the
name of decentralization of
PLI/RPLI.
26. Stop ordering officials to work No such instructions have been issued
The proposal will be examined after
the roll out of the project is completed.
Specific concerns will be examined.
on Sundays and holidays in
some Circles and also stop
harassment of staff by
Circle/Regional/Divisional
Heads. Eg. 1) Karnataka Circle 2)
Delhi Circle.
by the Directorate. The information
received from Delhi and Karnataka
Circles is as below:-
“The staff is rarely called for duty
on Sundays & Holidays except on
occasions of National Cleaning
Drive of Post Offices, Departmental
Examinations or IT Modernization
Project works for which
Compensatory off are granted to
them.”
Available funds are being allotted to
Circles.
27. Allot sufficient funds to circles
for carrying out constructions,
repairs and maintenance of
Departmental buildings/Postal
Staff Quarters and RMS Rest
Houses.
28. Take stringent measures to
eradicate corruption from Postal
Department. Stern action should
be taken against those
committing frauds and
corruption. Stop disciplinary
action against innocent officials
in the name of contributory
negligence, instead of punishing
the principal offender.
29. Fill up vacant posts of Astt.
Manger/Manager and Sr.
manager in MMS.
No directions can be given to any
disciplinary authority.
Action to be completed within a
specified period as decided in the JCM
meeting.
30. Make substitute arrangement in
all vacant Postmen and MTS
Posts. Wherever GDS are not
available, outsiders should be
allowed to work as substitutes.
The Establishment Division has issued
instruction to the Circles to fill up all
vacancies of GDS BPM & justified
posts of all other approved categories.
Guidelines regulating substitute
arrangements to be made in place of
regular GDS already stand issued vide
letter No.17-115/2001-GDS dated
21/10/2002, in case it is not possible to
manage the work with combination of
duties.
Substitute arrangements against
vacant Postman and MTS posts are
made at the local level as and when
required.
Powers have been delegated to Heads
of Circles for outsourcing of work.
31. Modify the orders dated
22/5/1979 regarding existing
time factor given for delivery of
articles taking into account the
actual time required for door to
door delivery.
32. Increase the percentage of PS
Group „B‟ Posts to General line
in LDCE and allow all
PACO/PA SBCO & SA also to
write the examination.
33. Open more L1 offices as
recommended by CPMsG. Eg.-
Guntakal RMS in A.P. Circle.
This is being referred to the Work
Study Unit for re-examination of the
matter.
Action by : DDG (Estt)
The proposal will be examined again
on receipt of the same from the staff
side.
Action by : DDG (P) and
The recommendation of CPMG,
Andhra Pradesh Circle to shift the
Kurnool L1 office to Guntakal will be
examined.
34. Powers for writing APARs of
SBCO staff may be delegated to
AO (SBCO) instead of Divisional
heads and stop imposing the
work of SB Branch on SBCO.
35. Prompt supply of good quality
uniform and kit items and
change of old specification.
After roll out of CBS, the role and
responsibility of SBCO is to be re-
designed and fixed. The issue will be
examined in detail thereafter.
The matter for improving the quality
and specification of the items of
uniform has been taken up with the
Bureau of Indian Standard (BIS),
which is the nodal department for
finalizing specifications of uniform
and kit items. BIS has been
requested to suitably upgrade
technical specifications of uniform
articles in the light of technical
progression and change in the
constitution of materials used for
manufacturing these items. It has
also been requested to benchmark
the new specifications against the
ones presently available in the
market and as per the present day
trend.
The Directorate has been regularly
issuing instructions to Heads of
Circles for prompt supply of good
quality uniforms. The instructions
will be reiterated.
A detailed report on the subject will be
called for from Maharashtra and
Andhra Pradesh Circles as requested
by the staff side.
Action by : DDG (Estates &
The matter will be looked into, as
discussed.
36. Stop vindictive actions of GM
(Finance) Postal Accounts
Chennai. More than hundred
Postal Accounts employees are
charge sheeted. GM (Finance)
even refused to heed the
instructions of DDG (PAF).
37. Review of marks of JAO (P) Part-
II examination held in December
2012 in r/o SC/ST candidates.
As the exam was conducted on
the basis of old recruitment
Rules i.e. JAO and the said posts
are Group „B‟ (Non- Gazetted)
review may be held.
38. Creation of appropriate number
of posts of Multi Tasking Staff
The proposal is under examination
and the case will be put up to
Secretary (Posts) within a period of
one month.
Action by : DDG (PAF)
There is a ban on creation of posts by
the Department of Expenditure.
(MTS) in RMS after assessing the
total work hours of the vacant
GDSMM posts to mitigate the
problems of the staff and RMS
services.
39. Immediate notification of HSG-I
Recruitment Rules and
transferring of all IP line HSG-I
posts to General line as already
agreed in the JCM Departmental
Council meeting.
The Recruitment Rules for HSG-I in
PO & RMS offices have since been
notified on 17/07/2014.
The Recruitment Rules for HSG-I
(SBCO) is under process in
consultation with DOP&T.
40. Revise Postmen / Mail Guard /
MTS Recruitment Rules. Stop
open market recruitment.
Restore seniority quota
promotion:-
This item was earlier discussed
in the JCM (DC) and it is assured
by Secretary (Posts) that the
Recruitment Rules will be
reviewed after one or two
Recruitment / Promotional exam
are over, as DOP&T may not
approve immediate revision of
Recruitment Rules already
approved by it. Now more than
two Postmen/MG/ MTS
recruitment / examination is
over and hence it is requested to
take action to revise the
Recruitment Rules and stop open
quota recruitment. Entire
vacancies may be earmarked for
GDS and Casual Labourers as
existed in the pre-revised
Recruitment Rules.
As decided in earlier JCM, the said
RRs are to be relooked after seeing the
outcome of one or two exams. The
process is still going on. Most of the
Circles have completed one round of
recruitment process for direct
recruitment quota, and others on their
way to completing the same.
Subsequently, pre-appointment
formalities, trainings etc. would
require to be completed in case of
newly recruited officials. Therefore,
Circles need time to judge the
capabilities and skills of these officials
and furnish proper and accurate
feedback thereto to this Directorate for
further consideration in the matter.
Hence, time is not ripe to revisit the
said RRs.
As regards RRs of Postman, open
market quota of 25% has already been
given to GDS. Now, as per the existing
RRs, only the unfilled vacancies,
which could not be filled by the
MTS/GDS, go to open market for
filling up.
However, the proposal will be re-
examined on receipt of the same from
the staff side.
In view of the discussions held with the staff side on each point raised in
their Charter of Demands, the staff side was appealed to withdraw their proposed
agitational programme.
The meeting ended with a vote of thanks to the Chair.
******
Ministry of Communications & IT
F.No.08/07/2014-SR
Government of India
Department of Posts
(S.R. Division)
New Delhi, dated 12th February, 2015
Subject: Meeting held on 05/02/2015 with PJCA in Dak Bhavan under the
chairpersonship of Secretary (Posts) – Minutes regarding.
Kindly find enclosed minutes of the above meeting for necessary
action at your end. It is requested that Action Taken Report may please be
furnished to S.R. Division by 15th March, 2015.
Official Side:-
1. JS & FA
2. DDG (P) / DDG (Estt) / DDG (PO) / DDG (MB) / DDG (R&P) / DDG (SR &
Legal) / DDG (PAF) / DDG (Estates & MM) / DDG (Tech) / DDG (FS)
Copy to:-
1. OSD to Secretary (Posts)
2. Sr. PPS to Secretary (Posts)
3. PPS to all Members, Postal Services Board.
Staff side:-
1. Secretary General, NFPE
2. Secretary General, FNPO
3. General Secretary, AIRMS&MMSEU Gr. C
4. General Secretary, AIPEU, Postman & MTS
5. General Secretary, AIPAEA
6. General Secretary, AIPEU Gr. C
7. General Secretary, AIPSBCOEA
8. General Secretary, AIPAOEU Gr. C & D
9. General Secretary, AIRMS&MMSEU (NFPE R – 4)
10.General Secretary, AIPEU Gr. C, NFPE
11.General Secretary, NUPE P IV, (FNPO)
12.General Secretary, NAPE Gr. C
13.Dy. General Secretary, AIPEU GDS
14.General Secretary, NUR – III
15.General Secretary, AIPAOA (FNPO)
with Postal Joint Council of Action (PJCA)
The meeting was held with Postal Joint Council of Action (PJCA)
comprising NFPE and FNPO, on 05/02/2015 at 1100 hrs. in G.P. Roy Committee
Room, Dak Bhavan under the chairpersonship of Secretary (Posts). A list of
participants is enclosed.
At the outset, Director (SR) welcomed the participants and briefly
mentioned about the PJCA and their 40 point charter of demands. Thereafter
Secretary General, NFPE thanked Secretary (Posts) for holding this meeting.
With the permission of the Chair, agenda items were taken up and after
detailed deliberations on each point, following decisions were taken:
Charter of Demands Decisions taken
1. Discussions on the
recommendations of the Task
Force.
Secretary (Posts) informed that the
Government had constituted the Task
Force on “Leveraging the Post Office
Network” under the directions of
Prime Minister. The main aim was to
use the network in a better way for the
public good.
It was emphasized that the
recommendations of the Task Force
are only “recommendations” and not
decisions. Hon‟ble Prime Minister
has also directed that the
recommendations be examined
minutely.
The staff side was apprehensive that
the Task Force recommendations may
lead to corporatization and eventual
privatization as it happened in other
developed countries and opposed any
kind of structural changes in the
organization.
After detailed discussions, Secretary
(Posts) assured that before any
structural changes are contemplated in
the organization, the staff side will be
consulted.
The proposal will be referred again to
Department of Expenditure for
inclusion of GDS in the 7th CPC.
2. Inclusion of Gramin Dak Sevaks
(GDS) in the terms of reference
of 7th Central Pay Commission.
Grant of civil servant status to
GDS and grant of all benefits of
departmental employees on pro-
rata basis without any
discrimination.
3. Revision of wages of Casual, Part
time, Contingent employees
w.e.f 01.01.2006 consequent on
revision of wages of regular
employees by 6th Pay
Commission and regularization
of services.
4. Grant of merger of 100% DA
with pay w.e.f 01.01.2014 for all
purposes, including GDS.
5. Grant of 25% pay as Interim
Relief (IR) w.e.f 01.01.2014 to all
employees including GDS.
6. Scrap the New Pension Scheme
(NPS) and include all employees
recruited on or after 01.01.2004
under the old statutory pension
scheme.
7. Remove 5% condition for
compassionate appointment and
grant appointment in all
deserving cases as in the case of
railways. Remove the minimum
50 points condition for GDS
compassionate appointment.
Action by : DDG (Estt)
The orders regarding revision of
wages of casual labourers have
already been issued.
The proposal stands referred to
Department of Expenditure.
The proposal stands referred to
Department of Expenditure.
It is outside the jurisdiction of this
Department.
Compassionate appointment for
regular employees:-
Department of Posts follows the
DOP&T condition of 5% of direct
recruitment quota for compassionate
appointment.
Compassionate appointment for
GDS:-
The proposal will be sent by staff side,
which will be examined.
Action by : DDG (Estt)
8. Fill up all vacant posts in all
cadres including MMS & GDS.
(a) By direct recruitment.
(b) By holding DPC and granting
promotions.
(c) By conducting departmental
promotional examination.
9. Implement cadre restructuring in
postal, RMS, MMS and Postal
Accounts as per the proposal
signed with the JCM (DC) staff
side.
Instructions regarding filling up of
vacant posts will be reiterated to all
the Circles.
As regards MMS cadre, the revised
RRs of Manager, Sr. Manager and Sr.
Manager (NFSG) have been approved
by the DOP&T and UPSC and are
presently with Ministry of Law and
Justice for legal vetting. Once the
same are notified, the recruitment in
MMS cadre will be initiated.
The examination of proposals
regarding Cadre Restructuring will be
expedited and will be sent to DOP&T
within specified period as decided in
the JCM meeting.
10. Settle MACP related issues
(a) Promotions accrued by
passing departmental
promotional examinations
should not be counted towards
MACP. Implement Jodhpur CAT
Judgement.
(b) Bench mark should not be
made applicable to non- gazette
posts.
(c) Stepping up of pay with
junior should be allowed in
MACP also.
(d) Pay fixation on promotional
hierarchy and not grade Pay
Hon. High Court of Rajasthan at
Jodhpur had stayed the order passed
by CAT till final disposal of the
present petition. We may await the
decision of the Court.
Action by : DDG (Estt)
hierarchy.
11. Settle issues relating to
Postmaster Cadre officials.
(a) Allow to write IP and PS
Group „B‟ examinations.
(b) Relaxation in service
conditions for promotion from
one grade to another, at par with
general line promotions to
identical posts.
(a) to(c) – The proposal will be
examined.
(c) Filling up of all PS Group „B‟,
PM Grade III and Grade II posts
by eligible officials and till that
time adhoc- promotion may be
granted.
(d) Other related issues such as
filling up of 100% senior
Postmaster/Chief Postmaster
posts earmarked for PM cadre by
PM cadre officials alone and
maintenance of circle gradation
list etc.
12. Reimburse full mileage
allowance to system
Administrators and fix duty
hours and responsibilities of
SAs. Create separate cadre for
system administrators.
(d) The matter is Subjudice. Action
cannot be taken till the OA is disposed
off.
Presently in Circles, the work of
System Administrators is managed by
PA/SA. Hence, normal rules
applicable to PA/SA would apply.
The proposal regarding creation of
separate cadre for System
Administrators was discussed in the
last JCM Meeting held on 27.11.2013.
In this meeting, this item was closed
and the staff side was informed that :-
Having a separate cadre for System
Administrator will not be
advantageous for them since there
would be no channel for promotion to
the higher grade. If the System
Administrators continue in the PA
grade the channel of promotion is
available. Looking from a macro view,
it will be in the interest of System
Administrators if they continue in the
PA cadre as the educational
qualification for system administration
in any Department/Ministry will
require technical qualification and the
present System Administrators may
not possess the same.
13. Grant of cash handling
allowance to Treasures in Post
Offices at par with cashiers in
RMS & Administrative offices.
14. Counting of Special Allowance
granted to PO & RMS
Accountants for pay fixation on
promotions as the promotional
post involves higher
responsibilities.
15. Settle all issues related to IT
Modernization Project-
computerization, Core Banking
Solution, Core Insurance
Solution etc.
(a) Replace out dated computers
and peripherals with new ones.
(b) Increase network capabilities
and Bandwidth.
(c) Set right the users credentials
problems in leave arrangements
etc.
(d) Stop hasty “Go Live” of CBS,
CIS till cleansing of data pucca.
(e) Provide all assistance and
stop harassment in the
implementation of CBS & CIS.
(f) Grant enhanced financial
The proposal is under active
consideration.
Action by : DDG (Estt)
Allowance admissible to PO / RMS
Accountants is in nature of “Special
Allowance” and not “Special Pay”.
Thus, it does not qualify for being
taken into account for pay fixation.
The requirement for replacement has
been worked out and action for
procurement / approval is under
process. Other issues being addressed.
Enhancement of financial powers will
be examined.
powers to Head Postmasters.
16. Prompt and regular holding of
JCM, Departmental Council
Meeting, Periodical meeting with
Secretary Department of Posts,
Sports Board meeting and
Welfare Board meeting. Ensure
representation of recognised
Federations in Sports Board and
Welfare Board by calling for
nominations.
17. Ensure prompt and regular
holding of JCM (Regional
Council) meeting at Circle level,
Formal Four Monthly meeting
with CPMG, Bi-monthly meeting
at PMG/DPS HQ level and
monthly meetings at Divisional
level. Implement a monitoring
mechanism at Directorate level
to ensure conducting of
Circle/Divisional level meetings
at regular intervals.
18. Avoid abnormal delay in
conducting Departmental
Promotion Committees (DPC) at
all levels and grant promotion to
eligible officials.
19. Fill up all vacant posts of Chief
Postmasters General (CPMsG)
Postmaster Generals (PMsG) and
Director of Postal Services (DPS).
At present, posts are remaining
vacant for months together and
additional charge/combined
duty is ordered, which adversely
affects the efficiency of the
services and also delay in setting
staff matters.
20. Notify canteen employees New
Recruitment Rules and fill up all
Action taken.
Action taken. The instructions will
be reiterated to the defaulting
Circles.
Instructions will be reiterated. D.O.
letter will be addressed to all Heads of
Circles from Member (P) and
monitoring done.
Vacant posts are being filled up.
RRs of this cadre are under
preparation. However, the vacant
vacant posts in Departmental
Canteens/Tiffin Rooms
exempting the posts from the
purview of downsizing order
and reviewing the posts
abolished/kept vacant.
21. Introduce Medical
Reimbursement Scheme to GDS.
post can be filled up on the basis of
existing RRs. Necessary instructions
will be issued.
GDS are eligible for financial
assistance under the Circle Welfare
Fund. The proposal to increase the
limits of financial assistance will be
examined by the Welfare Board.
The proposal for introduction of GDS
Health Insurance Scheme on the lines
of Rashtriya Swaasthya Bima Yojana
(RSBY) involving a recurring cost of
Rs.7.29 crores per annum stands
referred to Ministry of Finance,
Department of Expenditure. This is
being pursued with the Ministry of
Finance.
Action by : DDG (Estt)
22. Ensure time bound and speedy
disposal of all Rule-9 cases and
Review/Revision petition cases
pending at Directorate level.
During the period between
01/04/2010 and 15/07/2014, 1656
cases have been liquidated out of 1860
cases of Rule 9 / Review/
Revision/Appeal received in the
Directorate. All the Rule 9 cases
pertaining to the years before 2013 are
being attended on priority basis and
will be disposed off within six months.
A Single Window System for receipt of
Rule 9 cases from the Circles has been
introduced at Directorate to avoid
delay in processing. Now officers in
circles are required to come personally
and submit the case at single window.
The cases which are complete are
being accepted for further processing.
Otherwise incomplete cases are
returned to the officers from circles
with the request to remove the
discrepancies. This system is helping
the officers in Vigilance Petition
Section to submit the cases to UPSC
and dispose off them at the earliest.
23. Allot sufficient funds and
sanction all pending bills.
(a) PLI/RPLI incentive bills.
(b) Medical Reimbursement Bills
(ROHSC)
(c) Tour TA Bills
(d) OTA Bills
24. Enhance overtime allowance
rates at par with Railways.
Funds have been allotted to all the
Circles and they have also been
advised to ensure that the funds are
not surrendered.
The proposal has been supported by
the Department and referred to 7th
Central Pay Commission.
Action by : DDG (Estt)
25. (a) All Circle offices/ Regional
offices/DPLI office, Kolkata
must be allowed to function as
Circle Processing Centres (CPCs)
while implementing Core
Insurance Solutions (CIS)
through McCamish for steady
growth of PLI/RPLI Business.
(b) Stop diversion of 615 posts
(576 posts of Pas from C.O.s and
39 posts of Pas from APS PLI
CELL) ordered vide Department
of Posts, Establishment Division
No. 43-47/2013-PE-II dated the
9th June, 2014.
(c) Stop harassment and
victimization of staff of Circle
Administrative offices in the
name of decentralization of
PLI/RPLI.
26. Stop ordering officials to work No such instructions have been issued
The proposal will be examined after
the roll out of the project is completed.
Specific concerns will be examined.
on Sundays and holidays in
some Circles and also stop
harassment of staff by
Circle/Regional/Divisional
Heads. Eg. 1) Karnataka Circle 2)
Delhi Circle.
by the Directorate. The information
received from Delhi and Karnataka
Circles is as below:-
“The staff is rarely called for duty
on Sundays & Holidays except on
occasions of National Cleaning
Drive of Post Offices, Departmental
Examinations or IT Modernization
Project works for which
Compensatory off are granted to
them.”
Available funds are being allotted to
Circles.
27. Allot sufficient funds to circles
for carrying out constructions,
repairs and maintenance of
Departmental buildings/Postal
Staff Quarters and RMS Rest
Houses.
28. Take stringent measures to
eradicate corruption from Postal
Department. Stern action should
be taken against those
committing frauds and
corruption. Stop disciplinary
action against innocent officials
in the name of contributory
negligence, instead of punishing
the principal offender.
29. Fill up vacant posts of Astt.
Manger/Manager and Sr.
manager in MMS.
No directions can be given to any
disciplinary authority.
Action to be completed within a
specified period as decided in the JCM
meeting.
30. Make substitute arrangement in
all vacant Postmen and MTS
Posts. Wherever GDS are not
available, outsiders should be
allowed to work as substitutes.
The Establishment Division has issued
instruction to the Circles to fill up all
vacancies of GDS BPM & justified
posts of all other approved categories.
Guidelines regulating substitute
arrangements to be made in place of
regular GDS already stand issued vide
letter No.17-115/2001-GDS dated
21/10/2002, in case it is not possible to
manage the work with combination of
duties.
Substitute arrangements against
vacant Postman and MTS posts are
made at the local level as and when
required.
Powers have been delegated to Heads
of Circles for outsourcing of work.
31. Modify the orders dated
22/5/1979 regarding existing
time factor given for delivery of
articles taking into account the
actual time required for door to
door delivery.
32. Increase the percentage of PS
Group „B‟ Posts to General line
in LDCE and allow all
PACO/PA SBCO & SA also to
write the examination.
33. Open more L1 offices as
recommended by CPMsG. Eg.-
Guntakal RMS in A.P. Circle.
This is being referred to the Work
Study Unit for re-examination of the
matter.
Action by : DDG (Estt)
The proposal will be examined again
on receipt of the same from the staff
side.
Action by : DDG (P) and
The recommendation of CPMG,
Andhra Pradesh Circle to shift the
Kurnool L1 office to Guntakal will be
examined.
34. Powers for writing APARs of
SBCO staff may be delegated to
AO (SBCO) instead of Divisional
heads and stop imposing the
work of SB Branch on SBCO.
35. Prompt supply of good quality
uniform and kit items and
change of old specification.
After roll out of CBS, the role and
responsibility of SBCO is to be re-
designed and fixed. The issue will be
examined in detail thereafter.
The matter for improving the quality
and specification of the items of
uniform has been taken up with the
Bureau of Indian Standard (BIS),
which is the nodal department for
finalizing specifications of uniform
and kit items. BIS has been
requested to suitably upgrade
technical specifications of uniform
articles in the light of technical
progression and change in the
constitution of materials used for
manufacturing these items. It has
also been requested to benchmark
the new specifications against the
ones presently available in the
market and as per the present day
trend.
The Directorate has been regularly
issuing instructions to Heads of
Circles for prompt supply of good
quality uniforms. The instructions
will be reiterated.
A detailed report on the subject will be
called for from Maharashtra and
Andhra Pradesh Circles as requested
by the staff side.
Action by : DDG (Estates &
The matter will be looked into, as
discussed.
36. Stop vindictive actions of GM
(Finance) Postal Accounts
Chennai. More than hundred
Postal Accounts employees are
charge sheeted. GM (Finance)
even refused to heed the
instructions of DDG (PAF).
37. Review of marks of JAO (P) Part-
II examination held in December
2012 in r/o SC/ST candidates.
As the exam was conducted on
the basis of old recruitment
Rules i.e. JAO and the said posts
are Group „B‟ (Non- Gazetted)
review may be held.
38. Creation of appropriate number
of posts of Multi Tasking Staff
The proposal is under examination
and the case will be put up to
Secretary (Posts) within a period of
one month.
Action by : DDG (PAF)
There is a ban on creation of posts by
the Department of Expenditure.
(MTS) in RMS after assessing the
total work hours of the vacant
GDSMM posts to mitigate the
problems of the staff and RMS
services.
39. Immediate notification of HSG-I
Recruitment Rules and
transferring of all IP line HSG-I
posts to General line as already
agreed in the JCM Departmental
Council meeting.
The Recruitment Rules for HSG-I in
PO & RMS offices have since been
notified on 17/07/2014.
The Recruitment Rules for HSG-I
(SBCO) is under process in
consultation with DOP&T.
40. Revise Postmen / Mail Guard /
MTS Recruitment Rules. Stop
open market recruitment.
Restore seniority quota
promotion:-
This item was earlier discussed
in the JCM (DC) and it is assured
by Secretary (Posts) that the
Recruitment Rules will be
reviewed after one or two
Recruitment / Promotional exam
are over, as DOP&T may not
approve immediate revision of
Recruitment Rules already
approved by it. Now more than
two Postmen/MG/ MTS
recruitment / examination is
over and hence it is requested to
take action to revise the
Recruitment Rules and stop open
quota recruitment. Entire
vacancies may be earmarked for
GDS and Casual Labourers as
existed in the pre-revised
Recruitment Rules.
As decided in earlier JCM, the said
RRs are to be relooked after seeing the
outcome of one or two exams. The
process is still going on. Most of the
Circles have completed one round of
recruitment process for direct
recruitment quota, and others on their
way to completing the same.
Subsequently, pre-appointment
formalities, trainings etc. would
require to be completed in case of
newly recruited officials. Therefore,
Circles need time to judge the
capabilities and skills of these officials
and furnish proper and accurate
feedback thereto to this Directorate for
further consideration in the matter.
Hence, time is not ripe to revisit the
said RRs.
As regards RRs of Postman, open
market quota of 25% has already been
given to GDS. Now, as per the existing
RRs, only the unfilled vacancies,
which could not be filled by the
MTS/GDS, go to open market for
filling up.
However, the proposal will be re-
examined on receipt of the same from
the staff side.
In view of the discussions held with the staff side on each point raised in
their Charter of Demands, the staff side was appealed to withdraw their proposed
agitational programme.
The meeting ended with a vote of thanks to the Chair.
******
Ministry of Communications & IT
F.No.08/07/2014-SR
Government of India
Department of Posts
(S.R. Division)
New Delhi, dated 12th February, 2015
Subject: Meeting held on 05/02/2015 with PJCA in Dak Bhavan under the
chairpersonship of Secretary (Posts) – Minutes regarding.
Kindly find enclosed minutes of the above meeting for necessary
action at your end. It is requested that Action Taken Report may please be
furnished to S.R. Division by 15th March, 2015.
Official Side:-
1. JS & FA
2. DDG (P) / DDG (Estt) / DDG (PO) / DDG (MB) / DDG (R&P) / DDG (SR &
Legal) / DDG (PAF) / DDG (Estates & MM) / DDG (Tech) / DDG (FS)
Copy to:-
1. OSD to Secretary (Posts)
2. Sr. PPS to Secretary (Posts)
3. PPS to all Members, Postal Services Board.
Staff side:-
1. Secretary General, NFPE
2. Secretary General, FNPO
3. General Secretary, AIRMS&MMSEU Gr. C
4. General Secretary, AIPEU, Postman & MTS
5. General Secretary, AIPAEA
6. General Secretary, AIPEU Gr. C
7. General Secretary, AIPSBCOEA
8. General Secretary, AIPAOEU Gr. C & D
9. General Secretary, AIRMS&MMSEU (NFPE R – 4)
10.General Secretary, AIPEU Gr. C, NFPE
11.General Secretary, NUPE P IV, (FNPO)
12.General Secretary, NAPE Gr. C
13.Dy. General Secretary, AIPEU GDS
14.General Secretary, NUR – III
15.General Secretary, AIPAOA (FNPO)
